WORKPLACER 3 IS NOW LIVE
Portfolio & Contracts
Workplacer helps organizations navigate the complexity of modern workplace needs - balancing strategy, people, and space - making it easier to create workplaces that truly work.
Workplacer helps organizations navigate the complexity of modern workplace needs - balancing strategy, people, and space - making it easier to create workplaces that truly work.
"Workplacer has turned the way we strategically work with workplaces upside down. We now have a consistent and coherent companion for workplace management."
The End-to-End Workplace Management Platform
Everything in one place.
Optimize the portfolio
Optimize the portfolio
Optimize the portfolio
Workplacer Portfolio
Workplacer Portfolio consists of modules that support you on an overall, strategic level, providing a strong foundation across your workplace initiatives. They gather key data in one place, offering clear guidance and a consistent format that makes it easy to benchmark across projects. As more projects are completed, your evaluation base grows, giving you a solid and expanding foundation for future decisions.
Define company branding, metadata and settings
Set company-wide strategies and parameters, including your Company Description, Department Structure, Work Model, and Design Manual.
Prospect the potential within the portfolio
Manage and optimize your office portfolio. Track contracts, explore development potential, and access structured data to support informed portfolio decisions.
Track projects across the board
Follow up on how your projects are progressing and how they follow budget and timeline.
Understand the portfolio footprint
Get a geographic overview of the portfolio and how the site distribution impacts the footprint of the portfolio.
Define company branding, metadata and settings
Set company-wide strategies and parameters, including your Company Description, Department Structure, Work Model, and Design Manual.
Prospect the potential within the portfolio
Manage and optimize your office portfolio. Track contracts, explore development potential, and access structured data to support informed portfolio decisions.
Track projects across the board
Follow up on how your projects are progressing and how they follow budget and timeline.
Understand the portfolio footprint
Get a geographic overview of the portfolio and how the site distribution impacts the footprint of the portfolio.
Define company branding, metadata and settings
Set company-wide strategies and parameters, including your Company Description, Department Structure, Work Model, and Design Manual.
Prospect the potential within the portfolio
Manage and optimize your office portfolio. Track contracts, explore development potential, and access structured data to support informed portfolio decisions.
Track projects across the board
Follow up on how your projects are progressing and how they follow budget and timeline.
Understand the portfolio footprint
Get a geographic overview of the portfolio and how the site distribution impacts the footprint of the portfolio.
Manage the contracts
Manage the contracts
Manage the contracts
Workplacer Contracts
Workplacer Contracts is a comprehensive contract management system for various FM and Real Estate contracts. Built to give full control over financials and upcoming events and simultaneously link to Workplacer projects and data.
Multi type contract support, translation and smart parsing
Store and manage all variants of contracts and connect them to sites, cost centres and responsible. Translate and deduct contract data points for easy validation that maps seamlessly with the Workplacer data structure while storing both original version and translated version side by side for reference.
Never miss a date
Schedule and receive notifications and alerts for upcoming key dates. Build your own contract calendar that can be used as a blueprint for actions. Workplacer suggests key dates based on contract parameters such as termination, expiration, prolongation, rent renewal and rent escalation dates.
Expense scheduler and financial analysis
Schedule expenses according to contract structure with rent escalations and other key dates in mind. Built-in support for asset depreciation calculations. Powerful comparisons and analysis powered by AI.
Progress timeline
Complete overview of all events related to the contract. Log meetings, decisions, file uploads, to display together with automatically generated key dates.
AI recommendations
Receive summaries of data patterns and deviations to summarize insights and findings with recommendations for action.
Multi type contract support, translation and smart parsing
Store and manage all variants of contracts and connect them to sites, cost centres and responsible. Translate and deduct contract data points for easy validation that maps seamlessly with the Workplacer data structure while storing both original version and translated version side by side for reference.
Never miss a date
Schedule and receive notifications and alerts for upcoming key dates. Build your own contract calendar that can be used as a blueprint for actions. Workplacer suggests key dates based on contract parameters such as termination, expiration, prolongation, rent renewal and rent escalation dates.
Expense scheduler and financial analysis
Schedule expenses according to contract structure with rent escalations and other key dates in mind. Built-in support for asset depreciation calculations. Powerful comparisons and analysis powered by AI.
Progress timeline
Complete overview of all events related to the contract. Log meetings, decisions, file uploads, to display together with automatically generated key dates.
AI recommendations
Receive summaries of data patterns and deviations to summarize insights and findings with recommendations for action.
Multi type contract support, translation and smart parsing
Store and manage all variants of contracts and connect them to sites, cost centres and responsible. Translate and deduct contract data points for easy validation that maps seamlessly with the Workplacer data structure while storing both original version and translated version side by side for reference.
Never miss a date
Schedule and receive notifications and alerts for upcoming key dates. Build your own contract calendar that can be used as a blueprint for actions. Workplacer suggests key dates based on contract parameters such as termination, expiration, prolongation, rent renewal and rent escalation dates.
Expense scheduler and financial analysis
Schedule expenses according to contract structure with rent escalations and other key dates in mind. Built-in support for asset depreciation calculations. Powerful comparisons and analysis powered by AI.
Progress timeline
Complete overview of all events related to the contract. Log meetings, decisions, file uploads, to display together with automatically generated key dates.
AI recommendations
Receive summaries of data patterns and deviations to summarize insights and findings with recommendations for action.
Manage the contracts
Manage the contracts
Manage the contracts
Workplacer
Management Portal
Workplacer Contracts is a comprehensive contract management system for various FM and Real Estate contracts. Built to give full control over financials and upcoming events and simultaneously link to Workplacer projects and data.
Provide a comprehensive picture of the current real estate portfolio
Workplacer summarizes the KPIs you need to present a high-level picture of the health and status of the portfolio today. With both past and future tense you can see not only what has been done but what is planned.
Report contract status
Summarize and present a more in-depth view of the status of contracts. Expirations, signings, commencements and terminations all displayed with impact on portfolio space and financials.
Report Project status
We make it easy to present the projects you have been running and are planning to run by summarizing the work done and the impact it has on the company portfolio.
Work together with management to develop and enhance your strategic roadmap
Our strategic roadmap looks ahead by helping you plan, prioritize and align the work ahead together with management while ensuring budget, targets and KPIs are all set realistically along the way.
Follow-up on previous reporting
By lining up contract and project status with previous strategic road maps we can provide a follow-up for how successful the real estate team has been in its work and where it needs to improve, or where the focus should be for the next term(s).
Provide a comprehensive picture of the current real estate portfolio
Workplacer summarizes the KPIs you need to present a high-level picture of the health and status of the portfolio today. With both past and future tense you can see not only what has been done but what is planned.
Report contract status
Summarize and present a more in-depth view of the status of contracts. Expirations, signings, commencements and terminations all displayed with impact on portfolio space and financials.
Report Project status
We make it easy to present the projects you have been running and are planning to run by summarizing the work done and the impact it has on the company portfolio.
Work together with management to develop and enhance your strategic roadmap
Our strategic roadmap looks ahead by helping you plan, prioritize and align the work ahead together with management while ensuring budget, targets and KPIs are all set realistically along the way.
Follow-up on previous reporting
By lining up contract and project status with previous strategic road maps we can provide a follow-up for how successful the real estate team has been in its work and where it needs to improve, or where the focus should be for the next term(s).
Provide a comprehensive picture of the current real estate portfolio
Workplacer summarizes the KPIs you need to present a high-level picture of the health and status of the portfolio today. With both past and future tense you can see not only what has been done but what is planned.
Report contract status
Summarize and present a more in-depth view of the status of contracts. Expirations, signings, commencements and terminations all displayed with impact on portfolio space and financials.
Report Project status
We make it easy to present the projects you have been running and are planning to run by summarizing the work done and the impact it has on the company portfolio.
Work together with management to develop and enhance your strategic roadmap
Our strategic roadmap looks ahead by helping you plan, prioritize and align the work ahead together with management while ensuring budget, targets and KPIs are all set realistically along the way.
Follow-up on previous reporting
By lining up contract and project status with previous strategic road maps we can provide a follow-up for how successful the real estate team has been in its work and where it needs to improve, or where the focus should be for the next term(s).
Manage the contracts
Manage the contracts
Manage the contracts
Workplacer
Dialogs
Workplacer Dialogs makes sure scattered knowledge, and communication is saved together with your workplace flow.
Landlord Dialog
We bring landlords and tenants closer to each other by enabling a neutral ground not only for the leasing process, but also throughout the tenancy. Workplacer benefits both parties by making the requests clearer and truer to need – thus contributing to longer lasting relationships.
Architect Dialog
Exchange needs with drawings together with architects. Workplacer Architect Dialogue creates a clear feedback loop and visualization of the difference between theory and practice.
Legal Dialog
Screen contracts, drafts and RFPs with AI and gain a head start in conversations with legal team. Collect the legal feedback directly into the workplace management cycle for faster actions and learn from previous legal feedback to make the process smoother and smoother.
Internal Dialog
We bring the internal workplace dialog into the Workplacer context by structuring communication to internal stakeholders, following up with team members, reporting to management all when it should happen and in a structured way.
Automatic summaries and action points from meeting recordings and emails
Record your meetings in Workplacer and you will receive a transcript, summary and action points. Send your emails to Workplacer and you will receive a summary and action points based on your portfolio and contracts.
Landlord Dialog
We bring landlords and tenants closer to each other by enabling a neutral ground not only for the leasing process, but also throughout the tenancy. Workplacer benefits both parties by making the requests clearer and truer to need – thus contributing to longer lasting relationships.
Architect Dialog
Exchange needs with drawings together with architects. Workplacer Architect Dialogue creates a clear feedback loop and visualization of the difference between theory and practice.
Legal Dialog
Screen contracts, drafts and RFPs with AI and gain a head start in conversations with legal team. Collect the legal feedback directly into the workplace management cycle for faster actions and learn from previous legal feedback to make the process smoother and smoother.
Internal Dialog
We bring the internal workplace dialog into the Workplacer context by structuring communication to internal stakeholders, following up with team members, reporting to management all when it should happen and in a structured way.
Automatic summaries and action points from meeting recordings and emails
Record your meetings in Workplacer and you will receive a transcript, summary and action points. Send your emails to Workplacer and you will receive a summary and action points based on your portfolio and contracts.
Landlord Dialog
We bring landlords and tenants closer to each other by enabling a neutral ground not only for the leasing process, but also throughout the tenancy. Workplacer benefits both parties by making the requests clearer and truer to need – thus contributing to longer lasting relationships.
Architect Dialog
Exchange needs with drawings together with architects. Workplacer Architect Dialogue creates a clear feedback loop and visualization of the difference between theory and practice.
Legal Dialog
Screen contracts, drafts and RFPs with AI and gain a head start in conversations with legal team. Collect the legal feedback directly into the workplace management cycle for faster actions and learn from previous legal feedback to make the process smoother and smoother.
Internal Dialog
We bring the internal workplace dialog into the Workplacer context by structuring communication to internal stakeholders, following up with team members, reporting to management all when it should happen and in a structured way.
Automatic summaries and action points from meeting recordings and emails
Record your meetings in Workplacer and you will receive a transcript, summary and action points. Send your emails to Workplacer and you will receive a summary and action points based on your portfolio and contracts.
FAQs
FAQs
FAQs
Answering your questions
Answering your questions
Answering your questions
Got more questions? Send us your enquiry below
Got more questions? Send us your enquiry below
Got more questions? Send us your enquiry below
Is Workplacer the right fit for our organization?
We have created Workplacer for organizations with either large complex workplaces or a portfolio of sites to manage. While Workplacer will still add value for smaller organizations, it shines when applied to a more complex setting.
Can I try Workplacer before buying?
Yes, you can try Workplacer either for a limited time period.
What is the fee structure for Workplacer?
We offer both subscriptions and per-project rates. Contact us for more information!
We already have a way of working for workplace management, how do I know Workplacer adds value?
We understand most organizations already have established a way to handle their real estate portfolio. In fact, Workplacer is built to integrate into existing processes and routines. You maintain in control with extra powers accessible to you. Feel free to try and see if it works for you!
We have sites in multiple countries, is Workplacer a global tool?
Yes, you can use Workplacer globally. All features are set up to work on the international stage.
Is it difficult to start a project in Workplacer?
No. While features are complex and advanced, we have built Workplacer to provide a digestable and easy to understand interface.
Is Workplacer the right fit for our organization?
We have created Workplacer for organizations with either large complex workplaces or a portfolio of sites to manage. While Workplacer will still add value for smaller organizations, it shines when applied to a more complex setting.
Can I try Workplacer before buying?
Yes, you can try Workplacer either for a limited time period.
What is the fee structure for Workplacer?
We offer both subscriptions and per-project rates. Contact us for more information!
We already have a way of working for workplace management, how do I know Workplacer adds value?
We understand most organizations already have established a way to handle their real estate portfolio. In fact, Workplacer is built to integrate into existing processes and routines. You maintain in control with extra powers accessible to you. Feel free to try and see if it works for you!
We have sites in multiple countries, is Workplacer a global tool?
Yes, you can use Workplacer globally. All features are set up to work on the international stage.
Is it difficult to start a project in Workplacer?
No. While features are complex and advanced, we have built Workplacer to provide a digestable and easy to understand interface.
Is Workplacer the right fit for our organization?
We have created Workplacer for organizations with either large complex workplaces or a portfolio of sites to manage. While Workplacer will still add value for smaller organizations, it shines when applied to a more complex setting.
Can I try Workplacer before buying?
Yes, you can try Workplacer either for a limited time period.
What is the fee structure for Workplacer?
We offer both subscriptions and per-project rates. Contact us for more information!
We already have a way of working for workplace management, how do I know Workplacer adds value?
We understand most organizations already have established a way to handle their real estate portfolio. In fact, Workplacer is built to integrate into existing processes and routines. You maintain in control with extra powers accessible to you. Feel free to try and see if it works for you!
We have sites in multiple countries, is Workplacer a global tool?
Yes, you can use Workplacer globally. All features are set up to work on the international stage.
Is it difficult to start a project in Workplacer?
No. While features are complex and advanced, we have built Workplacer to provide a digestable and easy to understand interface.