Built for enterprise real estate teamsWorkplacer reads your leases, tracks your sites, and tells your team what to do next.Book a 20-min demo →

AI workplace intelligence

The workplace platform
that does the work.

Copilot asks before it acts, runs the engines inline, and shows you exactly where every answer comes from.

Contracts that watch themselves. Obligations and variance, engine-tracked. Market areas from a single sentence. Built for enterprise occupiers with 20+ locations.

Free contract audit

Workplacer.AI — Portfolio overview with interactive map, KPIs, AI insights, and critical dates

What's new · v1.2

Copilot grows up — engines beneath every contract, market areas from a sentence

Copilot graduates from chat to embedded analyst: clarifying questions, persisted action plans, inline engines, citation pills. A new Contract Temporal Engine and Financial Obligations Engine run silently beneath every contract, catching variance and amendment risk before you do. And Copilot can now create and analyse a new market area from a single sentence — watch the status pill go live, drill straight in when it lands.

See the full changelog →

Your numbers, where you work

Portfolio financials are now a first-class surface — four tabs covering Portfolio, Cost breakdown, Capex, and Reconciliation, with every site's P&L visible from the Sites list and the Site page. Copilot reads the same data, so "which sites are over budget?" is answered with the actual figures, not a summary of what's on screen.

Built for enterprise procurement

SAML/OIDC SSO, configurable approval workflows with delegated authority, full audit-log coverage, per-entity data retention, an OData feed for Power BI / Tableau / Excel, and an inbound email pipeline that turns a forwarded message into a parsed contract. Workplacer is now ready for the IT and compliance questions on every enterprise RFP.

Work shows up where it belongs

An agnostic IFTTT-style engine catches lease expirations, notice deadlines, duration thresholds, and size thresholds — then routes each one to the right project manager with an AI-recommended pick. Workload swimlanes show capacity at a glance; PMs catch each allocation into a fully-scaffolded project in one click.

Every workspace, composable per role

The 10 hardcoded workspace shells moved to a database table — and admins can now clone, edit, hide, and create their own. Build a custom sidebar from the platform nav catalog, pick a landing route, compose the dashboard from a widget registry, and assign the workspace to any role. Every user can also customize their own sidebar — hide what they don't use, pin shortcuts to projects and sites.

One system for every building in your portfolio

OfficeWarehouseRetailIndustrialData centreLogisticsCoworkingMixed-use

Tools adapt to each site automatically — racking density on warehouses, footfall on retail, occupancy on offices.See how →

GDPR compliant

Encrypted at rest & transit

Hosted in EU (Frankfurt)

99.9% uptime

The problem

It's not a data problem. It's an alignment problem.

Corporate real estate teams managing 20+ locations handle millions in leases, occupancy, and operations — yet decisions are still made using spreadsheets, disconnected systems, and incomplete data.

The result? High costs, low utilization, slow, reactive decision-making — and no real alignment between strategy, data and execution.

Leases nobody has actually read

Contracts sit in shared drives. No clear view of break clauses, obligations, or critical dates.

No single view of the portfolio

Leases, occupancy, projects, and financials live in different systems. Building a complete picture takes days — not seconds.

Decisions made without data

Renewals, consolidations, and space planning happen without reliable usage data, cost benchmarks, or portfolio-wide context.

Reporting takes weeks

Board reporting is manual and error-prone — consuming weeks of team capacity every quarter.

The CEO and CFO are flying blind

Real estate is often the second-largest cost line — yet leadership lacks a single view of what they're paying, what they're getting, and what's at risk. Decisions that require board alignment stall because the data isn't there.

High cost, low predictability

Real estate is one of the largest cost drivers — yet without reliable data and alignment, utilisation remains low and unpredictable.

The platform

One Platform. From data to action.

A complete workplace intelligence platform for corporate real estate — from portfolio optimisation to enhanced workplace performance at every site, powered by AI throughout.

Portfolio optimisation: Unlock the full value of your portfolio.

Portfolio overview & market context

See the full picture.

Visualise your entire portfolio on a live map with contract status, market data, and area insights — so you can make better location decisions.

Site & workplace analytics

Understand performance at every site.

Track cost, utilisation, sqm per employee, and workplace trends — so you can identify inefficiencies and optimise continuously.

Contract intelligence & obligation tracking

Never miss a critical date or opportunity.

Upload any lease and let AI extract key terms, obligations, and options — automatically. Track everything in one place with clear timelines and prioritisation.

Portfolio intelligence, cost & risk

Stay ahead of risk and opportunity.

Get weekly AI insights, risk scoring, forecasting, and benchmarking — so you can reduce costs and improve performance with confidence.

AI-powered portfolio assistant

Ask questions. Get real answers.

Query your data in plain language and get instant answers with real numbers — no manual analysis required.

Executive dashboard & board reporting

Give leadership the full picture — without the legwork.

Auto-generated board packs with total cost, risk flags, utilisation trends, and upcoming decisions — so CEOs and CFOs always know where the portfolio stands.

Workplace performance: Drive execution at every site.

Use a suite of powerful built-in analytics tools.

Workplacer becomes your operational engine with 75+ analytical tools available across:

workplace strategy

occupancy

space planning & fit-outs

search & lease negotiations

financial modelling

sustainability

project delivery

Bundles

Each project type has a recommended toolchain, whether you are doing a pre-study to define needs and direction or managing a full relocation.

Chains

All tools connect through dependencies — outputs from one feed into the next.

Examples

Space Program

Design the detailed space program with specific work settings and support areas and get recommended quantities based on your strategy and ways of working.

Location Strategy

Compare markets, model scenarios, and build the business case for relocations.

Negotiation & Signing

AI-powered lease negotiation preparation with market benchmarks and risk analysis.

IFRS 16 Calculator

Generate right-of-use asset and liability schedules directly from your lease data.

Built for mixed portfolios

Offices, warehouses, retail.
One system that knows the difference.

Most real estate software assumes your portfolio is one thing — all offices, or all warehouses, or all retail. Real portfolios aren't like that. A retailer has stores, a DC, and a head office. A manufacturer has plants, warehouses, and admin floors. Workplacer adapts to each.

One portfolio view

Every site, every asset class, one map and one cost roll-up. Switch from a 50-store retail estate to your head office without changing systems.

Tools that adapt to each site

Open a warehouse — get racking density and cold-chain. Open a retail unit — get footfall and turnover-rent. Open a data centre — get rack capacity and uptime SLA. No configuration.

Multi-use buildings, finally analysable

The demise allocator splits rent, service charge, and operating cost across uses inside a single building — so an office-over-retail site stops being a black box.

Supported today: office, warehouse, retail, industrial, data centre, logistics, coworking, and mixed-use. See the tools per asset class →

Integrations

Your data, connected.

Workplacer connects to your existing systems through flexible API and file-based connectors — so your portfolio data stays current without manual effort.

Headcount & HR data

Sync employee counts and departmental structure from your HR system via API or scheduled file upload. Automatic site-level capacity updates.

Occupancy & sensor data

Ingest real-time desk and space utilisation from access systems, sensors, or badge readers via webhook or CSV import.

Contracts & lease data

Upload PDFs for AI extraction, or connect existing contract management systems via API with intelligent field mapping.

Documents & knowledge

Forward emails, sync shared drives, or connect document platforms. All content is indexed and available for AI retrieval.

Financial data

Import cost data, service charges, and budgets from spreadsheets or accounting systems with configurable column mapping.

Notifications & alerts

Route insights, deadline reminders, and portfolio alerts to your team’s communication channels.

All connectors support REST API endpoints, CSV/XLSX file upload, and scheduled sync — with smart field mapping that learns from your data.

Workplacer

3 upcoming visits

Site Visit

Log Event

Completed

Stockholm HQ — Q2 walkthrough

4 observations · 3 action items · 90 min

Scheduled

London Bridge — Pre-renewal survey

Tomorrow 10:00 · 3 attendees

Mobile app

Your portfolio in your pocket.

The Workplacer iOS app puts site visits, activity logging, and portfolio insights directly in your hands — whether you're on-site or in transit.

Structured site visits

Walk through a site with guided observation categories, photo capture, ratings, and action items. AI generates the summary when you're done.

Log anything, anywhere

Meetings, decisions, phone calls, maintenance issues — capture it on the go with participants, tags, and follow-up actions.

Portfolio at a glance

KPIs, critical dates, and AI insights — always current, always accessible. Switch between client companies instantly.

How it works

Up and running in one week.

No implementation projects. No data migrations. No six-month onboarding. You start with your contracts and we take it from there.

Add your contracts

Drag and drop your lease PDFs — or upload from a current system. AI extracts 30+ fields per contract — parties, rent, dates, break options, obligations. Review and confirm in minutes.

Define your sites

Plot your sites on the map, link contracts, upload photos, add occupancy data. The obligation calendar and risk dashboard populate automatically.

Get proactive intelligence

AI surfaces urgent actions immediately — expiring leases, above-market rents, missed notice deadlines, underutilised space. No waiting for weekly reports.

Ask your portfolio anything

Use the AI assistant to query across contracts, sites, and projects in your preferred language. Invite the team with role-based access. Share reports with stakeholders.

Turn insights into action

Select from multiple analytical tools to generate clear, actionable insights — so you know what to do next.

Who it's for

Built for teams making it happen.

Workplacer is designed to augment the teams driving workplace performance:

Real Estate, FM, Workplace, and IT/Digital Workplace teams in their daily operations

Heads of property at multi-format operators — retailers with stores and distribution centres, manufacturers with plants and admin sites, healthcare networks with clinics and labs — who need one system across every asset class

HR and leadership shaping the future of work

CEOs who need full portfolio visibility — one dashboard showing total cost, utilisation, risk exposure, and strategic alignment across every location

CFOs who need cost control and predictability — real-time spend tracking, lease liability (IFRS 16), and scenario modelling that turns RE from a cost centre into a strategic lever

It enables collaboration with landlords, FM providers, architects, and advisors — who can also use Workplacer to strengthen their delivery and advisory processes for their clients.

Free offer

We'll read your 5 most urgent leases.
For free.

Upload up to 5 contract PDFs. Our AI will abstract every one and show you what's in them — parties, rent, critical dates, break options, make good — with no obligation and no credit card required.

Start free audit →

No account required · Results in under 5 minutes · GDPR compliant

About

Built in Sweden.
Deployed Globally.

Workplacer.AI is built by a team with deep expertise in corporate real estate, workplace strategy, and enterprise software. We understand the domain because we've lived it — managing portfolios, developing workplaces, and building the tools we wished existed.

Try the free audit →

Get started

See it in action.

Book a personalised demo and we'll show you how Workplacer can transform your portfolio operations — tailored to your team and your data.

Contact

Get in touch

Have a question or want to learn more? Reach out directly — no demo required.

info@workplacer.ai Workplacer on LinkedIn

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