Your Copilot just got a major upgrade
Copilot graduated from chat to embedded analyst. It asks clarifying questions, persists its thinking as project action plans, fires engines inline, and shows you exactly where every claim comes from.
Built for enterprise real estate teamsWorkplacer reads your leases, tracks your sites, and tells your team what to do next.Book a 20-min demo →
AI workplace intelligence
The workplace platform
that does the work.
Copilot asks before it acts, runs the engines inline, and shows you exactly where every answer comes from.
Contracts that watch themselves. Obligations and variance, engine-tracked. Market areas from a single sentence. Built for enterprise occupiers with 20+ locations.
What's new · v1.2
Copilot grows up — engines beneath every contract, market areas from a sentence
Copilot graduates from chat to embedded analyst: clarifying questions, persisted action plans, inline engines, citation pills. A new Contract Temporal Engine and Financial Obligations Engine run silently beneath every contract, catching variance and amendment risk before you do. And Copilot can now create and analyse a new market area from a single sentence — watch the status pill go live, drill straight in when it lands.
One system for every building in your portfolio
OfficeWarehouseRetailIndustrialData centreLogisticsCoworkingMixed-use
Tools adapt to each site automatically — racking density on warehouses, footfall on retail, occupancy on offices.See how →
GDPR compliant
Encrypted at rest & transit
Hosted in EU (Frankfurt)
99.9% uptime
The problem
It's not a data problem. It's an alignment problem.
Corporate real estate teams managing 20+ locations handle millions in leases, occupancy, and operations — yet decisions are still made using spreadsheets, disconnected systems, and incomplete data.
The result? High costs, low utilization, slow, reactive decision-making — and no real alignment between strategy, data and execution.
Leases nobody has actually read
Contracts sit in shared drives. No clear view of break clauses, obligations, or critical dates.
No single view of the portfolio
Leases, occupancy, projects, and financials live in different systems. Building a complete picture takes days — not seconds.
Decisions made without data
Renewals, consolidations, and space planning happen without reliable usage data, cost benchmarks, or portfolio-wide context.
Reporting takes weeks
Board reporting is manual and error-prone — consuming weeks of team capacity every quarter.
The CEO and CFO are flying blind
Real estate is often the second-largest cost line — yet leadership lacks a single view of what they're paying, what they're getting, and what's at risk. Decisions that require board alignment stall because the data isn't there.
High cost, low predictability
Real estate is one of the largest cost drivers — yet without reliable data and alignment, utilisation remains low and unpredictable.
The platform
One Platform. From data to action.
A complete workplace intelligence platform for corporate real estate — from portfolio optimisation to enhanced workplace performance at every site, powered by AI throughout.
Portfolio optimisation: Unlock the full value of your portfolio.
Portfolio overview & market context
See the full picture.
Visualise your entire portfolio on a live map with contract status, market data, and area insights — so you can make better location decisions.
Site & workplace analytics
Understand performance at every site.
Track cost, utilisation, sqm per employee, and workplace trends — so you can identify inefficiencies and optimise continuously.
Contract intelligence & obligation tracking
Never miss a critical date or opportunity.
Upload any lease and let AI extract key terms, obligations, and options — automatically. Track everything in one place with clear timelines and prioritisation.
Portfolio intelligence, cost & risk
Stay ahead of risk and opportunity.
Get weekly AI insights, risk scoring, forecasting, and benchmarking — so you can reduce costs and improve performance with confidence.
AI-powered portfolio assistant
Ask questions. Get real answers.
Query your data in plain language and get instant answers with real numbers — no manual analysis required.
Executive dashboard & board reporting
Give leadership the full picture — without the legwork.
Auto-generated board packs with total cost, risk flags, utilisation trends, and upcoming decisions — so CEOs and CFOs always know where the portfolio stands.
Workplace performance: Drive execution at every site.
Use a suite of powerful built-in analytics tools.
Workplacer becomes your operational engine with 75+ analytical tools available across:
workplace strategy
occupancy
space planning & fit-outs
search & lease negotiations
financial modelling
sustainability
project delivery
Bundles
Each project type has a recommended toolchain, whether you are doing a pre-study to define needs and direction or managing a full relocation.
Chains
All tools connect through dependencies — outputs from one feed into the next.
Examples
Space Program
Design the detailed space program with specific work settings and support areas and get recommended quantities based on your strategy and ways of working.
Location Strategy
Compare markets, model scenarios, and build the business case for relocations.
Negotiation & Signing
AI-powered lease negotiation preparation with market benchmarks and risk analysis.
IFRS 16 Calculator
Generate right-of-use asset and liability schedules directly from your lease data.
Built for mixed portfolios
Offices, warehouses, retail.
One system that knows the difference.
Most real estate software assumes your portfolio is one thing — all offices, or all warehouses, or all retail. Real portfolios aren't like that. A retailer has stores, a DC, and a head office. A manufacturer has plants, warehouses, and admin floors. Workplacer adapts to each.
One portfolio view
Every site, every asset class, one map and one cost roll-up. Switch from a 50-store retail estate to your head office without changing systems.
Tools that adapt to each site
Open a warehouse — get racking density and cold-chain. Open a retail unit — get footfall and turnover-rent. Open a data centre — get rack capacity and uptime SLA. No configuration.
Multi-use buildings, finally analysable
The demise allocator splits rent, service charge, and operating cost across uses inside a single building — so an office-over-retail site stops being a black box.
Supported today: office, warehouse, retail, industrial, data centre, logistics, coworking, and mixed-use. See the tools per asset class →
Integrations
Your data, connected.
Workplacer connects to your existing systems through flexible API and file-based connectors — so your portfolio data stays current without manual effort.
Headcount & HR data
Sync employee counts and departmental structure from your HR system via API or scheduled file upload. Automatic site-level capacity updates.
Occupancy & sensor data
Ingest real-time desk and space utilisation from access systems, sensors, or badge readers via webhook or CSV import.
Contracts & lease data
Upload PDFs for AI extraction, or connect existing contract management systems via API with intelligent field mapping.
Documents & knowledge
Forward emails, sync shared drives, or connect document platforms. All content is indexed and available for AI retrieval.
Financial data
Import cost data, service charges, and budgets from spreadsheets or accounting systems with configurable column mapping.
Notifications & alerts
Route insights, deadline reminders, and portfolio alerts to your team’s communication channels.
All connectors support REST API endpoints, CSV/XLSX file upload, and scheduled sync — with smart field mapping that learns from your data.
Mobile app
Your portfolio in your pocket.
The Workplacer iOS app puts site visits, activity logging, and portfolio insights directly in your hands — whether you're on-site or in transit.
Structured site visits
Walk through a site with guided observation categories, photo capture, ratings, and action items. AI generates the summary when you're done.
Log anything, anywhere
Meetings, decisions, phone calls, maintenance issues — capture it on the go with participants, tags, and follow-up actions.
Portfolio at a glance
KPIs, critical dates, and AI insights — always current, always accessible. Switch between client companies instantly.
How it works
Up and running in one week.
No implementation projects. No data migrations. No six-month onboarding. You start with your contracts and we take it from there.
1
Add your contracts
Drag and drop your lease PDFs — or upload from a current system. AI extracts 30+ fields per contract — parties, rent, dates, break options, obligations. Review and confirm in minutes.
2
Define your sites
Plot your sites on the map, link contracts, upload photos, add occupancy data. The obligation calendar and risk dashboard populate automatically.
3
Get proactive intelligence
AI surfaces urgent actions immediately — expiring leases, above-market rents, missed notice deadlines, underutilised space. No waiting for weekly reports.
4
Ask your portfolio anything
Use the AI assistant to query across contracts, sites, and projects in your preferred language. Invite the team with role-based access. Share reports with stakeholders.
5
Turn insights into action
Select from multiple analytical tools to generate clear, actionable insights — so you know what to do next.
Who it's for
Built for teams making it happen.
Workplacer is designed to augment the teams driving workplace performance:
Real Estate, FM, Workplace, and IT/Digital Workplace teams in their daily operations
Heads of property at multi-format operators — retailers with stores and distribution centres, manufacturers with plants and admin sites, healthcare networks with clinics and labs — who need one system across every asset class
HR and leadership shaping the future of work
CEOs who need full portfolio visibility — one dashboard showing total cost, utilisation, risk exposure, and strategic alignment across every location
CFOs who need cost control and predictability — real-time spend tracking, lease liability (IFRS 16), and scenario modelling that turns RE from a cost centre into a strategic lever
It enables collaboration with landlords, FM providers, architects, and advisors — who can also use Workplacer to strengthen their delivery and advisory processes for their clients.
Free offer
We'll read your 5 most urgent leases.
For free.
Upload up to 5 contract PDFs. Our AI will abstract every one and show you what's in them — parties, rent, critical dates, break options, make good — with no obligation and no credit card required.
Start free audit →No account required · Results in under 5 minutes · GDPR compliant
About
Built in Sweden.
Deployed Globally.
Workplacer.AI is built by a team with deep expertise in corporate real estate, workplace strategy, and enterprise software. We understand the domain because we've lived it — managing portfolios, developing workplaces, and building the tools we wished existed.
Get started
See it in action.
Book a personalised demo and we'll show you how Workplacer can transform your portfolio operations — tailored to your team and your data.
Contact
Get in touch
Have a question or want to learn more? Reach out directly — no demo required.
FAQ
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