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Moves

From the first stakeholder to a ready Day One — one move, one project.

Map who matters, score what could go wrong, compute the critical path, plan the change for the people moving, take over the building with every snag and certificate tracked, phase the move by department and count down the last two weeks task by task.

Plans, comms and checklists live in the project — nothing is sent to employees without you.

Talk to us →See the seven steps
7 stepsstakeholders to Day One
Every riskscored, with an owner
Every taskred, amber or green
One head office moveExample
01
Stakeholder map
14 stakeholders, 4 to manage closely
Mapped
02
Risk register
24 risks — 5 red, top: the IT cutover
Scored
03
Programme schedule
38 tasks, 9 on the critical path
6 days' buffer
04
Change management
Announced 10 weeks ahead, 12 champions
Planned
05
Handover & snagging
62 snags, 27 of 31 documents in
Open
06
Move planner
6 departments, 3 floors, one weekend
Phased
07
Day One readiness
71 % ready two weeks out
4 blockers
One project, every workstream. People, risks, dates, the building and the move day sit in one project, each step reading the ones before it.
The chain

From who needs to be on board to who walks in on Monday.

Each step reads the finished steps before it: the stakeholder map shapes the change plan, the risks inform the schedule, and the handover and move plan feed the Day One countdown.

01
Stakeholder map
Who has to be on board?
Everyone with a stake, scored on power and interest, placed on a two-by-two and given a communication plan — channel, cadence and message.
More about Stakeholder map ↓
02
Risk register
What could go wrong?
Risks scored likelihood × impact on a five-by-five heat map, before and after mitigation, with owners — and the categories you have not covered yet.
More about Risk register ↓
03
Programme schedule
Will we make the date?
Your tasks and dependencies with the critical path and slack computed, the projected end against the target, and the bottlenecks flagged.
More about Programme schedule ↓
04
Change management
Are people ready for it?
Impacted groups, a four-phase communication calendar from pre-announcement to after go-live, a champion network and measures of success.
More about Change management ↓
05
Handover & snagging
Is the building really ours?
Every certificate and manual tracked, snags by severity with owners — including issues pinned on the drawings — and contractor sign-offs.
More about Handover & snagging ↓
06
Move planner
Who moves when, to where?
Each department's floor, zone and phase, a checklist timed to the move date with owners, and a day-by-day plan with messages per audience.
More about Move planner ↓
07
Day One readiness
Will Monday work?
Around thirty tasks across IT, security, FM, comms, HR, workplace and safety, each red, amber or green — with readiness in per cent and the blockers first.
More about Day One readiness ↓
Each step in detail

What each step takes in, does and hands on

A move is usually run from a project plan, a risk spreadsheet and a lot of email. Every step below keeps its part in the project. Here is what you bring, what each step does and what you get out.

01

Stakeholder map

Who has to be on board?

Know early who can stop or speed up the move — and agree how each of them hears about it.

Stakeholders by quadrantExample
QuadrantPeople
Manage closely4
Keep satisfied3
Keep informed5
Monitor2

Power means decision authority on this move, not seniority.

You bring

  • The project and its type
  • The people involved — sponsor, HR, IT, finance, legal, landlord
  • A sense of who really decides

What it does

  • Scores each person 1–5 on power — decision authority here, not seniority — and on interest
  • Places them on a two-by-two: manage closely, keep satisfied, keep informed, monitor
  • Sets how often to engage each, from daily to quarterly
  • Drafts a communication plan per person with AI — channel, cadence, message
  • Feeds the change plan and the move plan

What you get

  • A two-by-two for the steering group
  • Stakeholders grouped by how to handle them
  • A plan for who hears what, when
Reads: the projectFeeds: Change management, Move planner
02

Risk register

What could go wrong?

What could derail the move, scored the same way every time and owned by someone — not a list that is filled in once.

The top risksExample
RiskL × IScore
IT cutover slips past move weekend4 × 520
Landlord works finish late3 × 515
Furniture delivery delayed3 × 412

24 risks: 5 red, 11 amber, 8 green.

You bring

  • The project type and stage
  • Budget and timeline
  • The risks you already know of

What it does

  • Starts from typical risks for the project type
  • Scores each likelihood × impact on a five-by-five heat map — green, amber, red
  • Shows the score before and after mitigation, and how strong the mitigation is
  • Flags risk categories that are usually present but missing
  • Tracks each as open, mitigated or closed
  • Rewrites weak mitigations and suggests owners, with AI

What you get

  • A heat map
  • A register with owners
  • The top risks, ranked
Reads: the projectFeeds: Programme schedule, Handover
03

Programme schedule

Will we make the date?

Whether the date holds, computed from the plan you have — so the slip shows while there is still slack to use.

Workstreams and slackExample
WorkstreamTasksSlack
Fit-out120 days
IT and AV92 days
Move76 days
Change and comms1014 days

38 tasks, 9 on the critical path; projected to finish 6 days before the target.

You bring

  • Start and target dates
  • Tasks with dates, dependencies and owners
  • Constraints such as blackout dates and lead times

What it does

  • Computes the critical path and each task's slack
  • Projects the end date against the target
  • Checks that no task starts before what it depends on has finished
  • Flags bottlenecks — one task holding up three or more — and overloaded months
  • Shows schedule performance and, with budgets, earned value
  • Writes the narrative and recommendations, with AI

What you get

  • The critical path, highlighted
  • The buffer left against the target
  • Ranked recommendations
Reads: Risk registerFeeds: Move planner, Day One readiness
04

Change management

Are people ready for it?

The people side of the move, planned with the same care as the building — who is affected, what they hear and when.

Communication in four phasesExample
  1. Pre-announcementLeaders and champions first
  2. Announcement10 weeks before the movePlanned
  3. TransitionFloor tours, packing guide, weekly updates
  4. After go-liveFeedback after 4 weeks against the baseline

You bring

  • What is changing
  • How many people are affected
  • Announcement and go-live dates
  • The departments involved

What it does

  • Lists impacted groups with impact, resistance risk and today against tomorrow
  • Builds a communication calendar in four phases: pre-announcement, announcement, transition and after go-live
  • Keeps a champion network, with who has been trained
  • Sets success measures with a baseline and a target
  • Drafts the phased plan, training calendar and resistance map by department, with AI

What you get

  • A communication calendar
  • A champion network
  • Measures to follow up
Reads: Stakeholder map, Employee survey, Work modelFeeds: Move planner, Day One readiness
05

Handover & snagging

Is the building really ours?

Take over the building with everything you are owed — certificates, manuals and a snag list that actually gets closed.

The handover, in numbersExample
Handover — floors 4–63 weeks before the move
Snags
62 open — 3 critical
Documents
27 of 31 received
Defects liability
until March 2028
  • ✓ Fire safety certificate received
  • ✓ Issues pinned on the drawings turned into snags
  • ! 4 O&M manuals still pending

You bring

  • The fit-out scope
  • The country, for its required documents
  • Your contractors

What it does

  • Tracks fire, electrical, O&M manuals, warranties and as-built drawings as received, pending, not required or overdue
  • Logs snags by severity — critical, major, minor, cosmetic — with location and owner
  • Turns issues already pinned on the project drawings into snags
  • Records contractor sign-offs and when defects liability ends
  • Flags documents the country usually requires that are missing, with AI

What you get

  • A handover scorecard
  • A document tracker
  • A sign-off log
Reads: Fit-out budget, Risk registerFeeds: Day One readiness
06

Move planner

Who moves when, to where?

Who moves when, to which floor — with a checklist that counts down to the move date and a message for every audience.

Who moves whereExample
Floor 6
SalesFinance
Floor 5
ProductOperations
Floor 4
EngineeringPeople

One weekend: packing Friday, move Saturday, IT checks Sunday.

You bring

  • The kind of move — single, phased, swing space or decant and return
  • From where, to where and when
  • Headcount
  • The departments

What it does

  • Sets each department's floor, zone, phase and priority
  • Dates each phase
  • Starts from twenty checklist items before, on and after move day — each with an owner and a due date relative to the move
  • Tracks each item's status
  • Drafts a day-by-day plan and messages per audience, with AI

What you get

  • A department-by-phase plan
  • A tracked checklist
  • A communication calendar
Reads: Space Program, Programme schedule, Stakeholder mapFeeds: Day One readiness
07

Day One readiness

Will Monday work?

The last weeks as one countdown: everything that has to work on Monday, its status and what is blocking it.

Day One, two weeks outExample
71 %ready — 24 of 34 tasks green
IT8/10
Security4/5
FM5/6
Health & safety1/3
  • P1Access cards not yet issued for 40 people
  • P2Ventilation commissioning on floor 6
  • P3Evacuation drill not booked

You bring

  • The move-in date
  • How many people arrive
  • The site

What it does

  • Lists around thirty tasks across IT, security, FM, comms, HR, workplace and health and safety — Wi-Fi, access cards, ventilation
  • Gives each a status, owner, due date and blocker flag
  • Computes readiness as the share of tasks that are green
  • Orders the critical blockers in a countdown plan, with AI

What you get

  • A red-amber-green scorecard
  • The blockers, first
  • A countdown to the day
Reads: Move planner, Handover, Programme scheduleFeeds: the steering group
Why one chain

The difference between a move plan and a move that works

01

One project, every workstream

People, risks, dates, the building and move day in one place — each step reads what the finished ones before it found.

One place
02

Computed where it counts

Risk scores, the critical path, slack and readiness are worked out from what you enter. AI drafts plans and messages; it does not set the numbers.

Deterministic
03

Nothing sent without you

Communication plans and messages are drafts in the project. You decide what goes to whom, and when.

You send
Who it's for

The people who get everyone moved and working

Project leader

One plan, every workstream

Risks, critical path, handover and the countdown in one project — the steering group sees the same picture you do.

Workplace / FM

A building that works on Monday

Certificates, snags and sign-offs tracked, and every Day One task with an owner and a status.

HR / communications

People who know what's coming

Who is affected, what they hear and when — with champions in every team.

The full picture

Read the Workplacer product story

What Workplacer is, the value it creates, and how the platform fits together — in brief or in full. Read it online or download the PDFs.

Download the product story →
Before the next move

Move everyone — and have Monday work.

Tell us about the move you are planning. We will show you the project with its risks, critical path and countdown.

Talk to us →See Workplacer Improve
Before this: Space planning →See All capabilities →