How Workplacer works — one chain at a time.
Each page follows one job through every Workplacer step it takes: what you bring, what each tool does with it, and what you get out. Pick the one you are facing.
What you have, what it costs and how it is used — kept current without anyone re-keying it.
Occupancy
How is the space really used — and how much should we plan for?
- Surveys
- Presence connectors
- Presence & occupancy
- Work model
- Office activity profile
- Dimensioning
Occupancy over 13 weeks: average 57 %, P85 74 %, peak 78 %. Forecast accuracy ±8 %.
Sustainability
What does the estate use and emit — and what is it exposed to?
- Energy audit
- EPC compliance
- Carbon footprint
- Scope 3 estimation
- Climate risk
- CSRD readiness
- Scope 1 35
- Scope 2 230
- Scope 3 (operational) 410
Every date, duty and decision with a name on it, before it becomes a surprise.
Lease events
What have we signed, when must we decide — and what is each choice worth?
- Contract reading
- Critical dates
- Lease Expiry Planner
- Break Clause Analysis
- Cost of Exit
- Stay or Go
- Decision register
Notice is due six months before the break; after 31 Mar 2027 the break can no longer be used.
Costs
What does the estate cost — and were we billed what the contracts say?
- Invoice intake
- Reconciliation
- Numbers
- IFRS 16
- Benchmarks
- Quarter close & board pack
| Invoice | Expected | Billed | Variance |
|---|---|---|---|
| Rent, Sep | 790 000 | 812 400 | +2.8 % |
| Service charge | 64 000 | 81 900 | +28.0 % |
| Parking | 12 000 | 12 000 | 0.0 % |
Tolerance ±10 %: the service charge is SEK 17 900 above its contract — to dispute.
Assets & operations
What do we have, what state is it in — and what does it cost to run?
- Asset register
- Stocktakes & inspections
- Condition assessment
- Asset lifecycle planner
- FM cost intelligence
- FM service quality
SEK 18.5 m over ten years; 2027 and 2028 exceed a SEK 2 m budget.
Changes to the estate, run from idea to proven result — with the tools to size, find and fit the space.
Portfolio strategy
What should the portfolio look like in three years — and is the plan delivering?
- Portfolio strategy
- Headcount growth plan
- Portfolio scenarios
- Business case
- Initiatives
| Measure | Today | Consolidate two |
|---|---|---|
| Run rate, SEK a year | 24.0 m | 21.1 m |
| Area, sqm | 21 000 | 18 400 |
| Locked share | 78 % | 61 % |
| One-offs, SEK | — | 2.2 m |
Break Malmö 2, let Uppsala expire. Every contract costed month by month for ten years.
Finding space
Where should we be — and which space, on which terms?
- Location strategy
- Commute analysis
- Space search
- Technical requirements
- Request (RFP)
- Negotiation & signing
| Response | SEK / sqm | Score |
|---|---|---|
| Option A — Norrmalm | 4 400 | 84 |
| Option B — Hagastaden | 4 050 | 77 |
| Option C — Solna | 3 600 | 69 |
4 landlords invited by personal link, 3 answered on the form.
Space planning
How much space do we need — and which building, floor and brief deliver it?
- Space Estimate
- Space Program
- Test Fit
- Stack Plan
- Fit-out Brief
- Layout Review
- Work settings 620
- Support 174
- Circulation 238
Moves
Will everything be ready when people walk in on Monday?
- Stakeholder map
- Risk register
- Programme schedule
- Change management
- Handover & snagging
- Move planner
- Day One readiness
- P1Access cards not yet issued for 40 people
- P2Ventilation commissioning on floor 6
- P3Evacuation drill not booked
Read the Workplacer product story
What Workplacer is, the value it creates, and how the platform fits together — in brief or in full. Read it online or download the PDFs.
Not sure where to start?
Tell us the decision in front of you — a lease event, a move, a cost question — and we will walk you through the chain on your own portfolio.