WORKPLACER 3 IS NOW LIVE
Project Toolbox
Define your strategy and design future workplace needs. Find and procure the right lease solutions. Develop and roll out your workplace solution. Manage, monitor and improve for constant improvement.
Define your strategy and design future workplace needs. Find and procure the right lease solutions. Develop and roll out your workplace solution. Manage, monitor and improve for constant improvement.
"Workplacer has turned the way we strategically work with workplaces upside down. We now have a consistent and coherent companion for workplace management."
Phase 1
Phase 1
Strategy & Needs
Strategy & Needs defines the strategic direction for your future workplace, based on data-driven insights and clear organizational goals. It brings structure and clarity to your transformation journey, from understanding how people work, to determining what kind of workplace they truly need. Following modules are included.
Gain in depth knowledge of the organization’s Way of Working
Discover data-driven and AI compiled insights on your way of working with a Team Lead survey for the managerial perspective and Employee Survey for employee preferences.
Construct your Workplace Strategy
Define your workplace strategy including goals, work model, and dimensioning strategy. Set a clear foundation for organizational growth and budgeting.
Design the composition of space
Turn strategy into design with automated allocation recommendations. Quantify and configure work settings, support areas, business unique areas. Compare scenarios to simulate consequences of decisions or options and combine with building requirements.
Narrow down the geographic location
Identify attractive office locations, compare commute times, strategic and cultural fit and decide on defined search areas.
Analyse a Stay-or-Go
Compare future needs with your current setup. Use gap analysis and AI insights to decide whether to reconfigure or relocate.
Gain in depth knowledge of the organization’s Way of Working
Discover data-driven and AI compiled insights on your way of working with a Team Lead survey for the managerial perspective and Employee Survey for employee preferences.
Construct your Workplace Strategy
Define your workplace strategy including goals, work model, and dimensioning strategy. Set a clear foundation for organizational growth and budgeting.
Design the composition of space
Turn strategy into design with automated allocation recommendations. Quantify and configure work settings, support areas, business unique areas. Compare scenarios to simulate consequences of decisions or options and combine with building requirements.
Narrow down the geographic location
Identify attractive office locations, compare commute times, strategic and cultural fit and decide on defined search areas.
Analyse a Stay-or-Go
Compare future needs with your current setup. Use gap analysis and AI insights to decide whether to reconfigure or relocate.
Phase 2
Phase 2
Search & Sign
Search & Sign provides extensive support in finding the right solution for your needs. Workplacer fluidly moves through the process and provides valuable tools along the way.
Analyze Market
Research market characteristics and analyze prerequisites for office leasing.
Build your longlist, shortlist and prepare for RFP
Explore listings and import options as pdf or URL links to instantly integrate into the Workplacer process flow. Evaluate selected options to create a short list for final review based on scoring and grading on key parameters. Oversee the final selection to make last adjustments before sending out RFP to recipients.
Build and distribute RFPs
Build RFPs, share with recipients and collect response offers
Compare offers and nudge bidders
Compare offers with Workplacer Smart Offer Comparison (WSOC) and automatically receive rankings and comparisons together with negotiation tactics. Workplacer features a revision structure that allows the landlord to improve their bids based on where it would best improve their chances to rank #1
Structure deals, compose LOI, and compare contract versions
Simulate deals, create and send LOI, track and approve contract versions with deviation analysis and audit logs.
Analyze Market
Research market characteristics and analyze prerequisites for office leasing.
Build your longlist, shortlist and prepare for RFP
Explore listings and import options as pdf or URL links to instantly integrate into the Workplacer process flow. Evaluate selected options to create a short list for final review based on scoring and grading on key parameters. Oversee the final selection to make last adjustments before sending out RFP to recipients.
Build and distribute RFPs
Build RFPs, share with recipients and collect response offers
Compare offers and nudge bidders
Compare offers with Workplacer Smart Offer Comparison (WSOC) and automatically receive rankings and comparisons together with negotiation tactics. Workplacer features a revision structure that allows the landlord to improve their bids based on where it would best improve their chances to rank #1
Structure deals, compose LOI, and compare contract versions
Simulate deals, create and send LOI, track and approve contract versions with deviation analysis and audit logs.
Phase 3
Phase 3
Develop & Implement
Develop & Implement supports you in the process from theoretical need to practical implementation. Ensuring full control from initial draft to move-in day.
Architect Dialog
Exchange needs with drawings together with architects. Workplacer Architect Dialogue creates a clear feedback loop and visualization of the difference between theory and practice.
Review Floor plans & Furniture plans
Keep track of areas, rooms and furniture across different versions as project progresses.
Tag and analyze Current inventory
Easy infrastructure for tagging and scanning both areas, rooms and inventory with RFID & QR. Use separate scanners or mobile devices to quickly tag & scan all trackable parts of the office to view and manage physical, financial and quantitative status within Workplacer
Plan future procurement and understand deviations
Map inventory list with current inventory to plan the procurement of inventory for the future office. Clearly summarized within Workplacer you will understand what can be reused, remade and purchased.
Structure your Move-in
Track status and progress as the move is initiated, mark completion and track discrepancies, errors and delays. Create and share demarcation lists.
Architect Dialog
Exchange needs with drawings together with architects. Workplacer Architect Dialogue creates a clear feedback loop and visualization of the difference between theory and practice.
Review Floor plans & Furniture plans
Keep track of areas, rooms and furniture across different versions as project progresses.
Tag and analyze Current inventory
Easy infrastructure for tagging and scanning both areas, rooms and inventory with RFID & QR. Use separate scanners or mobile devices to quickly tag & scan all trackable parts of the office to view and manage physical, financial and quantitative status within Workplacer
Plan future procurement and understand deviations
Map inventory list with current inventory to plan the procurement of inventory for the future office. Clearly summarized within Workplacer you will understand what can be reused, remade and purchased.
Structure your Move-in
Track status and progress as the move is initiated, mark completion and track discrepancies, errors and delays. Create and share demarcation lists.
Phase 4
Phase 4
Utilize & Review
Utilize & Review helps you identify configuration opportunities within the existing solution and follow up on employee experience and inventory management.
Continuous Inventory Management
Frequent snapshots of inventory levels, status and asset values, how they connect to areas and rooms
Utilization & Employee feedback
Workplacer integrates with Occupancy measurements to understand utilization and connects to feedback surveys to connect reasons and needs with behaviour.
Smart configuration recommendations
The software automatically suggests improvements and opportunities to adjust and adapt within existing structure
Deviation & error reporting
Continuous management allows for clear reports and notifications of missing, broken or stained inventory to allow for repair or replacement
Continuous Inventory Management
Frequent snapshots of inventory levels, status and asset values, how they connect to areas and rooms
Utilization & Employee feedback
Workplacer integrates with Occupancy measurements to understand utilization and connects to feedback surveys to connect reasons and needs with behaviour.
Smart configuration recommendations
The software automatically suggests improvements and opportunities to adjust and adapt within existing structure
Deviation & error reporting
Continuous management allows for clear reports and notifications of missing, broken or stained inventory to allow for repair or replacement
FAQs
FAQs
Answering your questions
Answering your questions
Answering your questions
Got more questions? Send us your enquiry below
Got more questions? Send us your enquiry below
Got more questions? Send us your enquiry below
Is Workplacer the right fit for our organization?
We have created Workplacer for organizations with either large complex workplaces or a portfolio of sites to manage. While Workplacer will still add value for smaller organizations, it shines when applied to a more complex setting.
Can I try Workplacer before buying?
Yes, you can try Workplacer either for a limited time period.
What is the fee structure for Workplacer?
We offer both subscriptions and per-project rates. Contact us for more information!
We already have a way of working for workplace management, how do I know Workplacer adds value?
We understand most organizations already have established a way to handle their real estate portfolio. In fact, Workplacer is built to integrate into existing processes and routines. You maintain in control with extra powers accessible to you. Feel free to try and see if it works for you!
We have sites in multiple countries, is Workplacer a global tool?
Yes, you can use Workplacer globally. All features are set up to work on the international stage.
Is it difficult to start a project in Workplacer?
No. While features are complex and advanced, we have built Workplacer to provide a digestable and easy to understand interface.
Is Workplacer the right fit for our organization?
We have created Workplacer for organizations with either large complex workplaces or a portfolio of sites to manage. While Workplacer will still add value for smaller organizations, it shines when applied to a more complex setting.
Can I try Workplacer before buying?
Yes, you can try Workplacer either for a limited time period.
What is the fee structure for Workplacer?
We offer both subscriptions and per-project rates. Contact us for more information!
We already have a way of working for workplace management, how do I know Workplacer adds value?
We understand most organizations already have established a way to handle their real estate portfolio. In fact, Workplacer is built to integrate into existing processes and routines. You maintain in control with extra powers accessible to you. Feel free to try and see if it works for you!
We have sites in multiple countries, is Workplacer a global tool?
Yes, you can use Workplacer globally. All features are set up to work on the international stage.
Is it difficult to start a project in Workplacer?
No. While features are complex and advanced, we have built Workplacer to provide a digestable and easy to understand interface.
Is Workplacer the right fit for our organization?
We have created Workplacer for organizations with either large complex workplaces or a portfolio of sites to manage. While Workplacer will still add value for smaller organizations, it shines when applied to a more complex setting.
Can I try Workplacer before buying?
Yes, you can try Workplacer either for a limited time period.
What is the fee structure for Workplacer?
We offer both subscriptions and per-project rates. Contact us for more information!
We already have a way of working for workplace management, how do I know Workplacer adds value?
We understand most organizations already have established a way to handle their real estate portfolio. In fact, Workplacer is built to integrate into existing processes and routines. You maintain in control with extra powers accessible to you. Feel free to try and see if it works for you!
We have sites in multiple countries, is Workplacer a global tool?
Yes, you can use Workplacer globally. All features are set up to work on the international stage.
Is it difficult to start a project in Workplacer?
No. While features are complex and advanced, we have built Workplacer to provide a digestable and easy to understand interface.